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    Sacramento Real Estate Careers



    Job details

    • From $15 an hour (Wage/Benefits are negotiable)
    Job Type
    • Full-time
    • Contract


    • High school or equivalent (Preferred)
    • Microsoft Powerpoint: 2 years (Preferred)
    • Administrative Experience: 2 years (Preferred)

    Full Job Description

    HP Real Estate is committed to helping our clients with the best representation and experience during their home buying or selling experience.

    We are looking for an Executive Assistant to perform a variety of administrative tasks, transaction coordinating, and support to our company’s real estate agent. Executive Assistant’s responsibilities include managing calendars, preparing reports, and other related administrative tasks. To be successful in this role, you should be well- organized, have great time management skills, and be able to act without guidance.

    Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our team members.


    • Act as the point of contact among team members, employees, clients, and other external partners.
    • Manage information flow in a timely and accurate manner.
    • Manage transaction coordination for high producing agent files.
    • Manage executives’ calendars and set up meetings.
    • Make travel and accommodation arrangements, as needed.
    • Take minutes during meetings.
    • Maintain email and tasks in high volumes.
    • Detail-oriented.
    • Prepare weekly, monthly, quarterly, and annual reports.
    • Oversee the performance of other staff.
    • Act as an office manager by keeping up with office supply inventory.
    • Screen and direct phone calls and distribute correspondence.
    • Organize and maintain the office filing system online and in house.
    • Format information for internal and external communication – memos, emails, presentations, reports.


    • Work experience as an Executive Assistant, Personal Assistant, or similar role.
    • Minimum 2-3 years of experience as a transaction coordinator.
    • Experience using MetroList, DocuSign, CAR/Zipform, Skyslope.
    • Excellent MS Office knowledge.
    • Outstanding organizational and time management skills.
    • Committed to quality service and exceeding expectations.
    • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
    • Excellent verbal and written communications skills.
    • Discretion and confidentiality.
    • High School degree
    • PA diploma or certification is a plus

    Job Types: Full-time, Contract

    Pay: From $15.00 per hour


    • Monday to Friday

    COVID-19 considerations:
    All employees are required to wear a mask, common surfaces are sanitized regularly, maintaining 6ft+ distance for workspace, limited number of employees in the office.


    • High school or equivalent (Preferred)


    • Microsoft Powerpoint: 2 years (Preferred)
    • Administrative Experience: 2 years (Preferred)

    Typical start time:

    • 9 AM

    Typical end time:

    • 5 PM

    Company’s website:


    Work Remotely:

    • No

    COVID-19 Precaution(s):

    • Virtual meetings